Assistant to the Director

The Assistant to the Director position is a full time position for a positive minded, energetic, detail oriented individual who has experience working in a formal, professional environment with a passion for supporting art through administration. MORE>

Assistant to the Director

AKRON ART MUSEUM

Assistant to the Director – Director’s Office

ORGANIZATIONAL RELATIONSHIPS

A. Reports to the Chief of Staff and Director of Special Projects
B. Handles secretarial requirements related to the Executive Director and CEO
C. Handles secretarial requirements related to Board of Directors
D. Handles secretarial requirements related to the Director’s Office
E. Works with other staff as required

SUMMARY
Is directly responsible to the Chief of Staff for administrative duties, correspondence, and research. Is directly responsible for managing Executive Director and CEO calendar and additional correspondence for Executive Director and CEO. This position has been classified as non-exempt.


DUTIES AND RESPONSIBILITIES
A. Manages administrative functions for Executive Director and CEO’s Office.

  1. Organizes and maintains Director’s correspondence files.
  2. Handles incoming and outgoing mail for the Executive Director and CEO.
  3. Undertakes volume correspondence on computer.
  4. Submits purchase orders for expense accounts.
  5. Manages Executive Director & CEO’s schedule, including travel and entertainment reservations and community functions.

B. Assists Executive Director & CEO and Chief of Staff with museum management functions.

  1. Attends meetings with Executive Director & CEO (when required) and follows up as necessary.
  2. Prepares communications for legislators regarding museum priorities and needs.
  3. Assists with various responsibilities for Association of Art Museum Directors.
  4. Maintains museum program calendar with respect to staff meetings, board and executive committee meetings, and other meetings as requested by the Executive Director and CEO and Chief of Staff.

C. Handles administrative tasks pertaining to the Board of Directors.

  1. Develops thorough knowledge of the Code of Regulations of the museum.
  2. Prepares agendas for board and committee meetings; distributes information to Board Members regarding Board of Directors meetings.
  3. Attends Board meetings and other meetings at Executive Director and CEO’s discretion. Records, files, and distributes minutes from such meetings.
  4. Schedules Governance Committee meetings and follows up with materials relating to election of new Directors in accordance with the Code of Regulations
  5. Handles whatever matters are required from members of the Board, as requested, with Executive Director and CEO’s approval.

D. Performs other duties as requested by Executive Director and CEO and Chief of Staff.

EDUCATION REQUIRMENTS AND EXPERIENCE
Undergraduate degree required in business, public administration or hospitality preferred. At least 2 to 4 years of full range of experience in professional office management. Experience with donor relations preferred.

PERSONAL CHARACTERISTICS AND SKILLS
Mature judgment and discretion to manage donor and board relations with a high level of diplomacy and confidentiality. Ability to coordinate schedules. Ability to undertake complicated organizational tasks and report clearly to Executive Director and CEO and to the Chief of Staff. Ability to work under pressure and adaptability to change. Ability to prioritize responsibilities. Interest in and understanding of the mission of the museum.

Excellent typing, proofreading, and interpersonal skills. High level of writing skills for recording complex minutes and writing business letters. Excellent at email and telephone communications. Advanced word processing skills required. Proficient in the use of Microsoft Office, including Word, Excel, PowerPoint and Outlook scheduling and email.

WORKING CONDITIONS AND PHYSICAL ACTIVITIES REQUIRED TO PERFORM ESSENTIAL FUNCTIONS
Work area consists of an indoor, climate-controlled office environment, with exposure to frequent interruptions and noise from other workers. Evening and weekend work may be required for meetings and programs. Work may require occasional long periods of sustained standing.

Sitting / Standing / Walking
Approximately 80% of time is spent sitting at a desk, the remainder in standing or moving around work areas
Speaking / Hearing
Clear diction and acute hearing are necessary for effective communication with co-workers, customers, and outside agencies, by telephone and in person.
Vision
Corrected vision close to 20/20 is necessary to effectively use the computer screens and interpret written information

Lifting / Carrying / Pushing / Pulling
The ability to lift and carry up to 25 pounds is necessary for transporting mail and office supplies around office
Climbing / Balancing
The ability to climb and balance on a stepstool is necessary for stocking office supplies.
Stooping / Kneeling
The ability to stoop and kneel is necessary for accessing files and stocking supplies.
Reaching / Handling
Good manual dexterity is necessary for computer keyboard use and for retrieving and working with appropriate paperwork, equipment, and supplies.

This list is meant to be illustrative of the usual types of activities and working conditions for this position, and is not intended to be all-inclusive.

Please send cover letter and resume to:
Human Resources
The Akron Art Museum
One South High Street
Akron, OH 44308
HR@akronartmuseum.org

 

Part Time Building Services Assistant

Part time position available for personable, physically fit individual to perform tasks to assure that the physical appearance of the museum is at its best at all times. MORE>

Part Time Building Services Assistant

BUILDING SERVICES ASSISTANT (PT) AKRON ART MUSEUM


ORGANIZATIONAL RELATIONSHIPS

A. Reports to the Operations Manager.
B. In the absence of the Operations Manager will report to the Director of Operations.


SUMMARY

Under the direction of the Operations Manager or D.O.O, performs tasks to assure that the physical appearance of the Museum is at its best at all times and that property and equipment is in good repair. Contributes to the smooth running of the Museum in other areas as needed. This position is classified as non-exempt.


DUTIES AND RESPONSIBILITIES

1. Performs all housekeeping tasks as scheduled, including:

  • cleaning of restrooms and work areas,
  • mopping floors,
  • vacuuming carpets,
  • dusting,
  • collecting trash,
  • washing walls and windows,
  • picking up trash on Museum's outside property,
  • watering landscaped areas,
  • sweeping or hosing down sidewalks and shoveling snow,
  • salting sculpture garden terrace areas and parking lots,
  • any other job assigned.

2. Assists with other building maintenance tasks as scheduled or requested, including:

  • receiving and forwarding deliveries,
  • reading and recording temperature & humidity control gauges,
  • floor stripping and waxing, buffing,
  • cleaning up landscaping in spring and fall,
  • moving office furniture,
  • setting up for special events,
  • cleaning up after special events,
  • any other job assigned.

3. To the extent training and abilities allow, assist in the accomplishment of special maintenance projects involving:

  • building and equipment repair,
  • painting,
  • landscaping,
  • any other maintenance function.

4. In absence of supervisor, responds to general staff requests for assistance with small cleaning, maintenance, or lifting jobs; for example, replacing of light bulbs, cleaning up spills, lifting boxes of publications, etc.

5. Performs other duties as may be prescribed by Events Manager, Operations Manager, Director of Operations.


EDUCATION AND EXPERIENCE

High School graduate or G.E.D. Prior experience in janitorial, landscaping, or building maintenance preferred but not required.

SKILLS AND PERSONAL CHARACTERISTICS

Reliable, punctual, and trustworthy, able to deal with the public, act reasonably in emergencies, perform tasks as instructed, cooperate well with co-workers, and present a clean and neat appearance. Must have a clean criminal background report, no drug usage. Must be able to lift 50 pounds. Nonsmoker preferred.


WORKING CONDITIONS AND PHYSICAL ACTIVITIES REQUIRED TO PERFORM ESSENTIAL FUNCTIONS

Standing, walking, squatting, bending, stooping, lifting heavy items of up to 50 pounds.

Climbing ladders, using a lift to access high areas, walking up and down stairs, using both arms
in repetitive motion to sweep, shovel, or clean surfaces.

Manual dexterity – grasping, fingering, twisting, gripping, use of both hands in coordinated
manner to use hand and power tools and equipment.

Hearing/Speaking – must be able to hear normal speech, and to communicate with others.
High noise level at times due to operation of machines and vehicles. Communicate using
two-way radio.

Vision – must be able to see areas to be cleaned, and read written instructions. Must be able to tolerate
working in bright daylight and at night.

Work environment - may be noisy, dusty, hot, cold, wet, or unsanitary.

This list is meant to be illustrative of the usual types of activities and working conditions for this
position, and is not intended to be all-inclusive.

Send cover letter, resume, and references to

Human Resources, Akron Art Museum, 1 S. High St., Akron OH 44308

or by email to HR@akronartmuseum.org

The Akron Art Museum is an Equal Opportunity Employer.
 

Part Time Member and Visitor Services Associate

Part time position available for an upbeat individual to promote the museum and present a professional, service-oriented image to the public. Applicants must be at least 21 years of age in order to fulfill all job duties which may include serving alcohol at the Café and other museum events. MORE>

Part Time Member and Visitor Services Associate

ORGANIZATIONAL RELATIONSHIPS
Reports to the Member and Visitor Services Coordinator, Café Manager or Shop Manager / Buyer as appropriate.

SUMMARY

Works as part of a professional, service-oriented team of Member and Visitor Services Associates promoting the museum, supporting cultural experiences and generating revenue at the Café, Shop and Visitor Services Desk. This position is part-time hourly, non-exempt.

GENERAL DUTIES AND RESPONSIBILITIES

  1. Possess the high-level skills necessary to provide outstanding customer service, sell museum memberships and build long-term customer relationships.
  2. Develop a thorough knowledge of museum operations and keep current with museum activities through resources such as the museum’s website, social media sites, weekly e-blast, Outlook calendar and publications.
  3. Conduct day-to-day activities such as processing transactions through the point-of-sale system, cash handling, performing opening and closing duties and maintaining cleanliness and neatness of workspace.
  4. Cross-train as needed in the daily activities of the Visitor Services Desk, Café and Shop.
  5. Be available to work up to 24 hours weekly with the flexibility to work on / around several holidays annually. The museum is open, for example, on Easter, Mother’s Day, Father’s Day and on the days surrounding holidays such as Thanksgiving, Independence Day, Memorial Day, Labor Day and Christmas. Additional hours are occasionally available / required during First Night, Akron’s Community New Year’s Eve Celebration, special events outside of the museum’s regular hours, in order to attend some meetings, and during other Member and Visitor Services Associates’ absences.
  6. Perform additional duties as assigned by the Member and Visitor Services Coordinator, Café Manager or Shop Manager / Buyer as appropriate.

VISITOR SERVICE DESK DUTIES AND RESPONSIBILITIES

  1. Answer the museum’s main telephone line, dispense general information or transfer calls to appropriate staff members.
  2. Maintain attendance count.

CAFÉ DUTIES AND RESPONSIBILTIES

  1. Prepare and serve coffee, tea and wraps. Serve food items such as pastries, soups and boxed lunches, as well as bottled beverages, beer and wine.
  2. Maintain health code standards for food service and uphold museum safety standards.

SHOP DUTIES AND RESPONSIBILITIES

  1. Generate sales.
  2. Assist Shop Manager / Buyer with processing and shipping orders placed from outside the Shop, checking in merchandise, restocking merchandise, resetting displays and conducting annual physical inventory.

EDUCATION, EXPERIENCE, AND SKILLS

High School Diploma required. Food service, reception or retail experience required. Prior food handling training is a plus. Applicants must be at least 21 years of age in order to fulfill all job duties which may include serving alcohol at the Café and other museum events.

SKILLS AND PERSONAL CHARACTERISTICS

Proven interpersonal and customer service skills; outgoing, friendly personality; strong written and verbal skills; mature judgment; flexibility and willingness to adapt to changing needs of organization. Possess a neat appearance and good personal hygiene. Appreciation of art preferred.

WORKING ENVIRONMENT

Work areas are primarily indoors, in a climate-controlled environment with moderate background noise. Work is subject to many interruptions and pressure due to simultaneous orders.

PHYSICAL ACTIVITIES REQUIRED TO PERFORM ESSENTIAL FUNCTIONS

  • Sitting / Standing / Walking – Approximately 95% of time in the Café or Shop work areas is spent standing or moving around. Approximately 95% of the time in the Visitor Services Desk area is spent sitting.
  • Speaking / Hearing – Clear diction and acute hearing are necessary for effective communication with co-workers, customers and outside agencies, by telephone and in person.
  • Vision – Corrected vision close to 20/20 is necessary to effectively use the cash register and interpret written information.
  • Climbing / Balancing – The ability to climb and balance on a step ladder is necessary for stocking food, beverages, and supplies.
  • Stooping / Kneeling – The ability to stoop and kneel is necessary for accessing files, and stocking food, beverages and supplies.
  • Reaching / Handling – Good manual dexterity is necessary for cash register use and for retrieving and working with appropriate paperwork, equipment, and supplies.

This list is meant to be illustrative of the usual types of activities and working conditions for this position, and is not intended to be all-inclusive.

Please send cover letter and resume to:
Human Resources
The Akron Art Museum
One South High Street
Akron, OH 44308
HR@akronartmuseum.org

  
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