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Careers

CAREERS

Careers at the Akron Art Museum

Thank you for your interest in employment at the Akron Art Museum. We are looking for engaging, knowledgeable and creative individuals to fill the positions listed below.

The Akron Art Museum is committed to creating an inclusive workplace that celebrates the diversity of all of our employees. We respect the dignity and inherent rights of all individuals and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status, or any other federal, state, or local protected class. We continuously focus on equitable hiring, training, promotional practices, and policies because our greatest strength is our team.

HOW TO APPLY

We accept applications submitted online, by email, or by mail.

To apply online
To apply by email

Send cover letter, resume, and references to: HR@akronartmuseum.org

To apply by mail

Send cover letter, resume, and references to:
Human Resources
The Akron Art Museum
One South High Street
Akron, OH 44308

SUMMARY

As part of the team, the Grants Manager oversees, implements, and provides support for various efforts as they pertain to institutional fundraising. These activities include, but are not limited to, sourcing new funding prospects and opportunities, grant writing for government corporate and private foundation grants, reports and acknowledgements, and planning assistance of fundraising events. Works directly with the Director of Advancement and Senior Development Officer to implement the Museum’s development strategy and tactics to attain financial goals set by the Museum’s Executive Director and the Board of Trustees.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Grants:
    • Develops, seeks out additional funding opportunities, and submits applications, working with Museum programming staff to secure operating and special project grants from:
      • Private Foundations, both local and national.
      • Corporate Foundations, both local and national; including underwriting for exhibitions, educational and event programs, and openings.
      • Government agencies, including, but not limited to: federal sources (Institute of Museum and Library Services and National Endowment for the Arts), state agencies (Ohio Arts Council), and local governments (City of Akron; Summit County, and other area jurisdictions).
  • General Departmental Coordination:
    • Conducts institutional donor and prospect research.
    • Coordinate with all departments to gather and review grant application and reporting information.
    • Assist with other fundraising initiatives, including but not limited to annual appeal campaigns, fundraising events, donor stewardship events, etc.
    • Ensures the strategic alignment of granting requests with museum needs and plans.
    • Assists Director of Advancement with fundraising initiatives as needed.
    • Work with the Director of Advancement in establishing the annual operating budget and income forecast.
    • Provide regular funding updates to the leadership team as needed.
    • Other duties as assigned.

EDUCATION AND QUALIFICATIONS

Bachelor’s degree in an appropriate field and/or a minimum of 3+ years professional development experience with increasing areas of responsibility in a non-profit environment preferred. A proven track record of developing grant opportunities, grant writing success and grant calendar management. Excellent and persuasive verbal and written communications skills, including strong grammar and proofreading. Flexible and easily adaptable to quickly changing situations. Ability to thrive in a small staff environment and take on whatever tasks necessary as the situation requires. Ability to work well independently and on a team. Ability to diplomatically delegate and prioritize to meet internal and external deadlines. Must work extremely well with the different constituencies of the Museum. Hardworking, punctual, organized, and discreet. Excellent problem-solving and organizational skills. Strong attention to detail. Effective time management and project management skills. Experience with donor management software, such as Raiser’s Edge, e-tapestry, or similar platforms. Strong computer skills, including proficiency with MS Word and Excel. Strategic thinking skills are a plus. Interest in the visual arts. Ability to develop effective relationships with key donors.

JOB KNOWLEDGE AND SKILLS

Understands job procedures and methods; demonstrates ability to acquire necessary skills; understands how job relates to others; makes effective use of resources; demonstrates skill in performing assigned tasks.

  • Quality of Work – Produces work that is accurate and thorough, demonstrates commitment to excellence and continuous improvement, ability to monitor quality of own work, applies feedback to improve performance, takes initiative to find ways to improve and promote quality work.
  • Planning/Organizational Skills– Independently plans/prioritizes work, sets goals and objectives, displays appropriate sense of urgency toward top priorities, manages time efficiently, plans for additional resources, integrates changes smoothly.
  • Dependability – Meets attendance and punctuality requirements, keeps commitments, accepts responsibility for own actions, follows instructions and responds to management direction, responds to requests for service and assistance, commits to doing the best job possible.
  • Hospitality/Interpersonal Skills – Maintains a feeling of hospitality with visitors all times, displays tact and consideration, works actively to resolve conflicts, displays positive outlook/pleasant demeanor, conducts self in a professional manner at all times, assists and supports co-workers and customers.
  • Communication – Expresses ideas coherently, demonstrates good listening and comprehension; always keeps others properly informed, selects appropriate communication tools.
  • Initiative – Volunteers readily, undertakes self-development activities, seeks increased responsibility, takes advantage of opportunities, seeks creative ways to improve skills, asks for help when needed.
  • Problem Solving  – Identifies problems in timely manner, gathers/analyzes information skillfully, resolves problems in early stages, looks for alternative solutions, works cooperatively in group problem solving situations.
  • Use of Technology – Demonstrates required skills; adapts to new technology, uses technology to increase quality and productivity of work, accepts training opportunities to improve technical skills.
  • Personal Appearance – Always dresses appropriately for work, demonstrates acceptable personal hygiene and grooming habits.

PHYSICAL DEMANDS REQUIRED TO PERFORM ESSENTIAL FUNCTIONS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee frequently is required to stand, walk, stoop, kneel, crouch, or crawl. The employee is occasionally required to sit, climb, balance, and smell. The employee must regularly lift and/or move up to 50 lbs.

Examples of duties include:

  • Physical Demands: sitting, carrying, manual dexterity for keyboard entries, and handling of papers, talking, and hearing, eye/hand coordination, repetitive motions.  
  • Visual Demands: near acuity, depth perception, able to clearly see computer monitor.
  • Mental Demands: oral comprehension, written comprehension.
  • Working Conditions: subject to many interruptions, pressure due to multiple calls, inquiries, and deadlines.
  • Stooping/Kneeling – The ability to stoop and kneel is necessary for accessing files, and stocking food, beverages, and supplies.
  • Reaching/Handling – Good manual dexterity is necessary for retrieving and working with appropriate paperwork, equipment, and supplies.

This list is meant to be illustrative of the usual types of activities and working conditions for this position and is not intended to be all-inclusive.

WORKING ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work areas are primarily indoors, in a climate-controlled environment. The employee occasionally works in outside weather conditions. The noise level is usually moderate. High noise level at times due to operation of machines and vehicles. May be subject to changing work conditions, active, noisy, and variable temperatures. May be unable to maintain proper social distancing at times due to guest needs or unforeseen circumstances that may arise occasionally.

SUMMARY

The Senior Events Manager is responsible for developing rental and event opportunities at the Akron Art Museum. Establishes efforts to promote the museum as a rental facility and group tour destination. Coordinates internal museum events including exhibition openings, donor recognition events and other events as required. The Events Manager will support member events and fundraising initiatives. Oversees/supervises Event Manager and/or other event staff when applicable. The Senior Events Manager works closely with Development Officer, Facility and Security Managers, Visitor Services Manager and other affected departments providing exceptional visitor experience. Coordinates with Business Office, Director of Advancement, Curatorial, Marketing and Design and other affected areas in the management of all events.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Facility Rentals (External Events)

  1. Selling/booking, marketing, contract negotiation, management, and execution for all Museum facility rentals. Prepare annual budgets and plans to achieve targets and goals for rental programs.
  2. Respond in a timely manner to all inquiries, arrange tours for prospective clients, schedule events, and coordinate event logistics for private events such as weddings, corporate functions, dinners, luncheons, meetings, receptions, presentations, cocktail parties and other.
  3. Organize the set-up of events, including the preparation of areas to be used by guests and contractors such as caterers and musicians. Attends all functions to monitor the execution of plans, contractor performance and clean-up.
  4. Develop and maintain master facility rentals calendar, coordinating with master AAM calendar. Maintain ongoing communication with all AAM departments to coordinate external and internal event scheduling.
  5. Facilitate communications between rental client and client-contracted vendors for planning and executing event rentals.
  6. Coordinate event set-up/tear-down and deliveries/pickups from outside vendors.
  7. Prepare and report in a timely manner all purchase orders, executed contracts, and invoices for approval.
  8. Work with other AAM departments/staff to coordinate rental details, including but not limited to Building Services to coordinate maintenance needs, set-up and tear-down, Security to assure staffing for all events, and the Museum Shop for staffing needs. Visitor Services staff for D@D and other programs and events.

Museum Events/Programs (Internal)

    1. Downtown @ Dusk (D@D) Concert Series
      1. Promote series working with sponsors and internal and external
      2. Order supplies and
      3. Submit invoices promptly for
      4. Coordinate on-site/day-of staffing and
      5. Work with AAM departments/staff on day-of-event logistics.
    2. Fundraising and Public Programs Events
      1. Assist Director of Advancement with coordination of Museum’s fundraising events, including annual Wine Auction and Art & Ale or others as
      2. Work to plan and implement all member-related events, exhibition openings, program receptions, and others as
      3. Coordinate all internal catering and logistics as needed. Internal event coordination may include, but is not limited to, the following duties:
        1. Onsite event supervision from start time to ending
        2. Communications/planning with event managers from other local
        3. Coordinating event rentals, equipment needs and décor-related items.
        4. Securing entertainment.
        5. Working with AAM staff to schedule docents, volunteers or visitor services staff as needed.
        6. Participates regularly held event planning committee meetings.
        7. Coordinating menus with caterers.

Café Operations (as applicable)

  1. When the café is in operation, oversees orders of café food and beverage items from major and local distributors.
  2. Oversees liquor inventory, working with Finance, and ordering ensuring special orders and bulk ordering for events are processed timely and within budget.
  3. Supervises part-time staff when the café is in operation.  Works to ensure staff are properly trained, developed and high quality of food and beverage being served is maintained.
  4. Assists in café service during peak hours as needed.
  5. Maintains proper cleanliness standards and follows all health department guidelines.

Additional Duties

  1. Assure adherence to Akron Art Museum’s facility rental policies and procedures for all bookings with AAM staff, onsite caterer, clients, and outside vendors.
  2. Review rental policies at least annually with Director of Advancement, making changes as necessary.
  3. Supervise quality of outside vendors.
  4. Participates in the preparation of the annual facility rentals budget.
  5. Prepare event revenue, expense and attendance figures as required by management.
  6. Other duties as assigned.

QUALIFICATIONS

Minimum of 4-years professional experience in Event Management, Sales, Hospitality, Communications, Supervision, and/or non-profit environment preferred. Food Safety Level 1 and II Certification preferred; required within first 60 days. Must be 21 years of age. Must be able to effectively collaborate and function as a member of a team as well as function independently; highly self-motivated and able to work well without close supervision, with the ability to follow through on details in a timely manner; reliable, energetic, and well-organized.  Excellent communication skills, both verbal and written, are essential, as are outstanding interpersonal skills. Basic proficiency in Outlook, Excel and other Microsoft Office programs is required. The job will require a flexible schedule, including working evenings and/or weekends.

SUMMARY

Under the direction of the Senior Operations Officer and Security Supervisors, is responsible for the safety and security of all visitors, vendors, and employees as well as the safety of works of art in the galleries, storage, and throughout the building/grounds. Wears personal protective equipment as required.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  1. Provide a safe and secure environment for our employees, patrons, visitors, vendors, and contractors.
  2. Provide effective protection for the museum’s artwork and assets from damage and loss.
  3. Provide timely response and assistance to our customers’ needs. Ensure a positive visitor experience for patrons. Field visitor questions.
  4. Provide active enforcement of the museum’s rules and regulations.
  5. Provide informative security awareness education to our employees, patrons, visitors, vendors, and contractors.
  6. Perform Officer duties as assigned by the Senior Operations Officer, reporting to work when scheduled, on time, and remaining at assigned post until properly relieved.
  7. Open and close the galleries, and continually check for damaged or missing objects. Report any changes in condition to your Security Supervisor.
  8. Reports to the Security Supervisor, both orally and in writing all incidents, accidents, vandalism, suspicious activity, unusual occurrences, and any violation of the Museum’s policies, or procedures. All reports shall be made as soon as possible after the event has occurred.
  9. Helps with Museum activities and special events when needed within the Security Departments policies and procedures.
  10. Participates in required training and the Museum’s risk reduction program.
  11. Performs other duties as assigned.

ACCESS TO SENSITIVE AREAS AND DOCUMENTS:

  1. Has access to sensitive areas and documents if such access is in accordance with normal duties, policy and procedures, and Internal Control guidelines.
  2. Has access to sensitive areas, documents, and assets in case an emergency exists. Such access will be reported to Security Supervisor as soon as possible.

QUALIFICATIONS and PERSONAL CHARACTERISTICS:

High school diploma or general education degree (GED) is preferred. Knowledge of safety/security practices and procedures, as well as prior experience in safety or security field preferred, but not required.  Additional training or coursework in security, first aid training, or other relevant education preferred, but not required. Interest in art preferred, but not required. Mature judgement. Reliable, punctual, and trustworthy. Flexible, able to adapt to a change in schedule and deal with unexpected situations as they arise. Willingness to adapt to changing needs of organization. Works well in a team environment.  Able to deal with the public and co-workers in a friendly, courteous, and tactful manner; demonstrated ability to remain calm and task-focused in stressful situations, and to respond appropriately to any emergency or unusual occurrence. Proven ability to communicate well and establish rapport with a diverse population. Able to follow first aid protocol and aid sick or injured guests or employees. Maintains a professional appearance and good personal hygiene. Safety-oriented.

JOB KNOWLEDGE AND SKILLS

Understands job procedures and methods; demonstrates ability to acquire necessary skills; understands how job relates to others; makes effective use of resources; demonstrates skill in performing assigned tasks.

  • Quality of Work – Produces work that is accurate and thorough; demonstrates commitment to excellence and continuous improvement; ability to monitor quality of own work; applies feedback to improve performance; takes initiative to find ways to improve and promote quality work.
  • Planning /Organizational Skills– Independently plans/prioritizes work; sets goals and objectives; displays appropriate sense of urgency toward top priorities; manages time efficiently; plans for additional resources; integrates changes smoothly.
  • Dependability – Meets attendance and punctuality requirements; keeps commitments; accepts responsibility for own actions; follows instructions and responds to management direction; responds to requests for service and assistance; commits to doing the best job possible
  • Hospitality/ Interpersonal Skills – Maintains a feeling of hospitality with visitors all times; displays tact and consideration; works actively to resolve conflicts; displays positive outlook/pleasant demeanor; conducts self in a professional manner at all times; assists and supports co-workers and customers.
  • Communication – Expresses ideas coherently; demonstrates good listening and comprehension; always keeps others properly informed ; selects appropriate communication tools.
  • Initiative – Volunteers readily; undertakes self-development activities; seeks increased responsibility; takes advantage of opportunities; seeks creative ways to improve skills; asks for help when needed.
  • Problem Solving  – Identifies problems in timely manner; gathers/analyzes information skillfully; resolves problems in early stages; looks for alternative solutions; works cooperatively in group problem solving situations.
  • Use of Technology – Demonstrates required skills; adapts to new technology; uses technology to increase quality and productivity of work; accepts training opportunities to improve technical skills.
  • Personal Appearance – Always dresses appropriately for work; demonstrates acceptable personal hygiene and grooming habits.

PHYSICAL DEMANDS REQUIRED TO PERFORM ESSENTIAL FUNCTIONS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is regularly required to use hands to finger, handle or feel objects, tools, or controls; reach with hands and arms; and talk or hear.  The employee frequently is required to stand, walk, stoop, kneel, crouch or crawl.  The employee is occasionally required to sit, climb, balance, and smell.  The employee must be physically fit and regularly lift and/or move up to 50 lbs.

Examples of duties include:

  • Standing, walking, squatting, bending, stooping, lifting heavy items of up to 50 pounds.
  • Climbing ladders, using a lift to access high areas, walking up and down stairs, using both arms in repetitive motion to sweep, shovel, or clean surfaces.
  • Manual dexterity – grasping, fingering, twisting, gripping, use of both hands in coordinated manner to use hand and power tools and equipment.
  • Hearing/Speaking – must be able to hear normal speech, and to communicate with others.
  • Communicate using two-way radio.
  • Vision – must be able to see areas to be cleaned and read written instructions. Must be able to tolerate working in bright daylight and at night.

This list is meant to be illustrative of the usual types of activities and working conditions for this position and is not intended to be all-inclusive.

WORKING ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work areas are primarily indoors, in a climate-controlled environment. The employee occasionally works in outside weather conditions. The noise level is usually moderate. High noise level at times due to programs and events.  May be subject to changing work conditions, active, noisy, and variable temperatures. May be unable to maintain proper social distancing at times due to guest needs or unforeseen circumstances that may arise occasionally.