Careers at the Akron Art Museum
Thank you for your interest in employment at the Akron Art Museum. We are looking for engaging, knowledgeable and creative individuals to fill the positions listed below.
The Akron Art Museum is committed to creating an inclusive workplace that celebrates the diversity of all of our employees. We respect the dignity and inherent rights of all individuals and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status, or any other federal, state, or local protected class. We continuously focus on equitable hiring, training, promotional practices, and policies because our greatest strength is our team.
HOW TO APPLY
We accept applications submitted online, by email, or by mail.
To apply online
To apply by email
Send cover letter, resume, and references to: email@example.com
To apply by mail
Send cover letter, resume, and references to:
The Akron Art Museum
One South High Street
Akron, OH 44308
The Senior Events Manager is responsible for developing rental and event opportunities at the Akron Art Museum. Establishes efforts to promote the museum as a rental facility and group tour destination. Coordinates internal museum events including exhibition openings, donor recognition events and other events as required. The Events Manager will support member events and fundraising initiatives. Oversees/supervises Event Manager and/or other event staff when applicable. The Senior Events Manager works closely with Development Officer, Facility and Security Managers, Visitor Services Manager and other affected departments providing exceptional visitor experience. Coordinates with Business Office, Director of Advancement, Curatorial, Marketing and Design and other affected areas in the management of all events.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Facility Rentals (External Events)
- Selling/booking, marketing, contract negotiation, management, and execution for all Museum facility rentals. Prepare annual budgets and plans to achieve targets and goals for rental programs.
- Respond in a timely manner to all inquiries, arrange tours for prospective clients, schedule events, and coordinate event logistics for private events such as weddings, corporate functions, dinners, luncheons, meetings, receptions, presentations, cocktail parties and other.
- Organize the set-up of events, including the preparation of areas to be used by guests and contractors such as caterers and musicians. Attends all functions to monitor the execution of plans, contractor performance and clean-up.
- Develop and maintain master facility rentals calendar, coordinating with master AAM calendar. Maintain ongoing communication with all AAM departments to coordinate external and internal event scheduling.
- Facilitate communications between rental client and client-contracted vendors for planning and executing event rentals.
- Coordinate event set-up/tear-down and deliveries/pickups from outside vendors.
- Prepare and report in a timely manner all purchase orders, executed contracts, and invoices for approval.
- Work with other AAM departments/staff to coordinate rental details, including but not limited to Building Services to coordinate maintenance needs, set-up and tear-down, Security to assure staffing for all events, and the Museum Shop for staffing needs. Visitor Services staff for D@D and other programs and events.
Museum Events/Programs (Internal)
- Downtown @ Dusk (D@D) Concert Series
- Promote series working with sponsors and internal and external
- Order supplies and
- Submit invoices promptly for
- Coordinate on-site/day-of staffing and
- Work with AAM departments/staff on day-of-event logistics.
- Fundraising and Public Programs Events
- Assist Director of Advancement with coordination of Museum’s fundraising events, including annual Wine Auction and Art & Ale or others as
- Work to plan and implement all member-related events, exhibition openings, program receptions, and others as
- Coordinate all internal catering and logistics as needed. Internal event coordination may include, but is not limited to, the following duties:
- Onsite event supervision from start time to ending
- Communications/planning with event managers from other local
- Downtown @ Dusk (D@D) Concert Series
- Coordinating event rentals, equipment needs and décor-related
- Working with AAM staff to schedule docents, volunteers or visitor services staff as
- Participates regularly held event planning committee
- Coordinating menus with
- Assure adherence to Akron Art Museum’s facility rental policies and procedures for all bookings with AAM staff, onsite caterer, clients, and outside vendors.
- Review rental policies at least annually with Director of Advancement, making changes as necessary.
- Supervise quality of outside vendors.
- Participates in the preparation of the annual facility rentals budget.
- Prepare event revenue, expense and attendance figures as required by management.
- Other duties as assigned.
Minimum of 4-years professional experience in Event Management, Sales, Hospitality, Communications, Supervision, and/or non-profit environment preferred. Food Safety Level 1 and II Certification preferred; required within first 60 days. Must be 21 years of age. Must be able to effectively collaborate and function as a member of a team as well as function independently; highly self-motivated and able to work well without close supervision, with the ability to follow through on details in a timely manner; reliable, energetic, and well-organized. Excellent communication skills, both verbal and written, are essential, as are outstanding interpersonal skills. Basic proficiency in Outlook, Excel and other Microsoft Office programs is required. The job will require a flexible schedule, including working evenings and/or weekends.
Send a cover letter and resume to firstname.lastname@example.org
An integral part of the overall development effort, the Development Coordinator participates in the overall fundraising tasks of the organization, maintains confidentiality, exercises good judgment and initiative, and is available to assure the successful completion of any development task at hand. He/she/they works closely with the Senior Development Officer to maintain donor records and to assure development operations meet the needs of the organization. Works with the Business Office to assure accuracy of income records. Works to research donor prospects working at the direction of the Director of Advancement and Senior Development Officer.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Processes all membership materials and contributions in a timely manner.
- Oversees timely mailing of membership renewal notices for both individuals and businesses.
- Records membership income and prepares monthly development reports.
- Prepares and mails donor acknowledgments, including those for memorial gifts.
- Initiates and maintains complimentary staff memberships.
Maintains accurate mailing lists, records, and files on development software, coordinating this effort with appropriate staff members when necessary.
- Lists and records include master and house lists, member records and computerized files pertaining to individual and business memberships and contributions.
- Records all income in development software system.
Provides clerical support and assistance to the Advancement Department.
- Responds to donor and member phone calls resolving customer service needs as required.
- Assures that adequate supplies are available including all enclosures for mailings, renewal notices, membership cards, etc.
- Processes matching gift forms as received.
- Assists in developing correspondence and acknowledgments.
Assists Senior Development Officer in monitoring membership benefits, including:
- Mailing AAM produced catalogues to donors selected by Director of Advancement.
- Attending and assisting at member related special events.
Understands and uses the development software, installing upgrades, supporting other staff members in use of the data and software system.
Responsible for donor research software, creating reports as directed, installing upgrades, supporting other staff members in use of the data and software system.
Assists Senior Development Officer in planning and implementing member events and travel.
Assists the Advancement Department as needed including fundraising events.
Other duties as assigned.
EDUCATION AND MINIMUM QUALIFICATIONS:
High school graduate with at least 3+ yrs. experience in business or non-profit setting. Experience working with donors and volunteers especially helpful. Knowledgeable and highly skilled with donor software systems and/or database management and reporting is essential. Must be able to organize data accurately and efficiently into meaningful forms. Strong interpersonal, verbal and writing skills; data entry, typing and computer literacy necessary. Highly organized and ability to handle multiple tasks and meet deadlines. Ability to work independently or within teams, as needed. Professional appearance/demeanor and ability to adapt to changing needs of the organization.
As the leader of the Museum’s Community Engagement team, the Curator of Community Engagement oversees the development and delivery of onsite public programs for general audiences, as well as offsite Community Engagement initiatives and partnerships. He/she/they is responsible for the correspondence, research, and program implementation in association with a community engagement strategy in alignment with AAM’s mission and strategic goals. Assumes primary responsibility for: formulating and implementing programs, events, outreach, especially pertaining to audience growth and DEAI efforts; as well partnerships and collaborations with other community agencies and arts organizations that will help AAM grow audiences and improve relationships within the community. He/she/they will engage diverse communities with a welcoming and accessible approach. Coordinates and manages special projects as needed with other professional staff and community leadership. This position supervises and develops the Community Engagement Specialist and oversees event staff. The Curator of Community Engagement works directly with the Education, Marketing, Advancement, and Curatorial departments.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Assists Deputy Director to plan and implement the audience engagement plan and community engagement work.
- Assists in coordination and preparation of a community engagement strategy.
- Collaborates directly with community groups to build the community engagement plan and then implements the plan.
- Oversees the implementation of on and off-site programming associated with the community engagement plan.
- Collaborates with curatorial staff on the development of educational programs to increase onsite audiences and expand the inclusivity of those programs
- Acts as main interface between the museum and community partners to plan and implement the community engagement strategy
- Helps grow audiences and relationships for on and off-site engagement events.
- Contributes to grants through collaboration with the Development department
- Works with internal and external parties to run programs and initiatives on site.
- Acts as liaison between AAM and external parties involved in programs and initiatives
- Schedules matters associated with engagement programming.
- Produces interpretive materials as needed for engagement
- Coordinates with internal parties to run events. Serves as the manager of events.
- Supervises, trains, and develops the Community Engagement Specialist.
- Manages the staff executing on and off-site programming and initiatives, including the Akron Art Library program.
- Performs other duties as requested.
The Museum seeks to attract candidates with both traditional and non-traditional professional experiences in the arts and non-profit sectors. B.A. in liberal arts or social sciences preferred, but not required. Minimum two (2) years of demonstrated experience with community relations and successful event and/or program implementation, with proven record of successfully collaborating with external contractors and/or groups. Knowledge of the cultural/social landscape of Northeast Ohio. Interest in expanding personal knowledge base through research and engagement with Diversity, Equity, Accessibility and Inclusion practices and the larger museum and non-profit fields. Supervisory experience with demonstrated ability to collaborate with internal parties. Demonstrated ability to work with efficiency, courteousness, and flexibility, particularly as part of a team and a representative of the Museum. Communicates professionally and works effectively and respectfully across demographic, socioeconomic, language and all other constituents that represent a diverse culture of communities. Superb organizational, communication, proof-reading, attention to detail, and writing skills. Elevated level of writing skills for creating marketing copy for publication, contributing to grants and business correspondence. Ability to coordinate schedules. Mature judgment and discretion to manage donor and board of directors relations. Ability to undertake complicated organizational tasks and report clearly to director and board of directors. Strong computer skills and proficiency with MS Office Suite preferred. Interest in serving as a catalyst for organizational change and cultivating a shared vision with others. Demonstrated experience and commitment to quality visitor experiences. Flexibility with work schedule; must be willing to travel throughout Northeast Ohio and have availability to work evening and weekend hours.